Privacy Policy

Last updated: June 6, 2025

1. Information We Collect

Moonlitmeadow collects information you provide directly to us when you:

  • Submit consultation requests through our contact form
  • Communicate with us via email or phone
  • Engage our services for AI consulting projects
  • Visit our website and interact with our content

Personal Information

We may collect the following personal information:

  • Name and contact information (email, phone number, address)
  • Company name and job title
  • Project requirements and business information
  • Communication preferences

Technical Information

When you visit our website, we automatically collect:

  • IP address and browser information
  • Pages visited and time spent on our site
  • Referring website information
  • Device and operating system information

2. How We Use Your Information

We use the collected information for the following purposes:

  • Responding to consultation requests and inquiries
  • Providing AI consulting services and support
  • Communicating about projects and service updates
  • Improving our website and service offerings
  • Complying with legal obligations

3. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

  • With your explicit consent
  • To comply with legal requirements or court orders
  • To protect our rights, property, or safety
  • With trusted service providers who assist in our operations (under strict confidentiality agreements)

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of sensitive data in transit and at rest
  • Regular security assessments and updates
  • Limited access to personal information on a need-to-know basis
  • Secure data storage and backup procedures

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required by law. Specifically:

  • Consultation requests: 2 years from submission date
  • Client project data: 7 years after project completion
  • Website analytics: 26 months
  • Communication records: 3 years

6. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your browsing experience. We use:

  • Essential cookies for website functionality
  • Analytics cookies to understand website usage
  • Performance cookies to improve site speed and reliability

You can control cookie settings through your browser preferences, though disabling certain cookies may affect website functionality.

7. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal information:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Request correction of inaccurate or incomplete information
  • Deletion: Request deletion of your personal information
  • Portability: Request transfer of your data to another service provider
  • Objection: Object to certain processing of your personal information

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this privacy policy.

9. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected such information, we will take steps to delete it promptly.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Business Transfers

In the event of a merger, acquisition, or sale of assets, your personal information may be transferred as part of the transaction. We will notify you of any such change in ownership or control of your personal information.

12. Updates to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or applicable laws. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date.

13. Contact Us

If you have any questions, concerns, or requests regarding this privacy policy or our data practices, please contact us:

  • Email: [email protected]
  • Phone: +1 4021079592
  • Address: 9229 County Road 107, Alvarado, TX 76009-0000

14. GDPR Compliance

For users in the European Union, we comply with the General Data Protection Regulation (GDPR). Our lawful basis for processing your personal information includes:

  • Consent: When you provide explicit consent for specific processing activities
  • Contract: When processing is necessary for the performance of a contract
  • Legitimate interests: When we have a legitimate business interest that does not override your privacy rights

15. California Privacy Rights

California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information is collected, the right to delete personal information, and the right to opt-out of the sale of personal information. We do not sell personal information.